Our technology resides in the hands of health workers, on the desks of key decision makers and as a key source for national HMIS implementations. As our strategic plan dictates, all released technology will be made available as free and open source under a GPLv3 license. Projects are currently hosted via GitLab under a unified VaxTrac project space. The project space directory is available on GitLab.

Want to learn more about VaxTrac’s technology? Here are some of the most Frequently Asked Questions we get.


How does VaxTrac technology have an impact across the healthcare system?

Our technologies improve immunization service in three important areas. First, providing digital tools to front-line health workers, we can make sure that each child receives the proper vaccines in a timely manner, and give clinicians more time to focus on their patients. Second, aggregating data automatically in the cloud streamlines processes for health systems administrators, illuminating trends and enabling rapid response to challenging situations. Third, exporting data to complementary systems, multiplies our impact by speaking a common language with other technologies.



How is VaxTrac technology used in the clinic?

The cornerstone of VaxTrac is our clinic-based vaccination registry system. The system consists of an Android tablet with cell or wifi connectivity and a fingerprint scanner. These clinic-based systems are able to work offline and regularly synchronize with neighboring clinics through the cloud, ensuring patients can be properly treated. The system augments the clinical workflow and assists health workers in providing vaccinations.


What are the key functions of VacTrac in the clinic?

The key functions of VaxTrac technology in the clinic include identification of patients, clinical decision support, advanced planning, and reporting. Each of these functions is described in greater detail below.

How does VaxTrac help clinic workers identify patients?

We have a number of ways to link a child to their vaccination record. We tag their immunization card with a QR code sticker that can be scanned at any local clinic. Clinicians can also search by name or other demographic information. In cases where paper records have been lost or destroyed, fingerprints can be used to find the record of a registered patient.

How does VaxTrac support clinical decision-making?

Many antigens require multiple doses spread over weeks or months. VaxTrac digests the local immunization schedule and tells the clinician which vaccines a child needs to receive, eliminating a time consuming and difficult task.

How does VaxTrac promote advanced clinician planning?

VaxTrac helps clinicians plan for sessions by showing who is due for vaccinations in the following days. This can help outreach efforts, ensuring mothers know ahead of time when they should bring their children back to the clinic.

How does VaxTrac streamline reporting?

VaxTrac streamlines the time consuming task of tabulating the various doses dispensed over a month. Reports are automatically generated, shown to the clinical staff and made available to authorities higher in the health system. This raises transparency and allows clinical workers to focus health related tasks.



Why is VaxTrac data stored in the cloud?

All VaxTrac data is stored securely in the cloud, because we know for data to be impactful, it needs to be made available in the proper way. Data generated by our clinic-based system is of great value to decision makers in a country. It can help identify high-performing clinics and drive decisions about resource allocation.

How does VaxTrac’s cloud-based data aid in reporting?

Our first goal in transitioning a health system to digital reporting is to mirror the system’s current reporting structure. Using a familiar format builds trust in our capabilities and comfort with the system. The key benefit is that these reports are automatically aggregated and reported, and thus have no opportunity for mis-calculation or latency. Ordinary reports are available in near real time for each clinic and district, all the way up to the national level. If the country already has a digital system, we can easily integrate our system to feed it data automatically.

How does VaxTrac’s cloud-based system improve monitoring?

In addition to creating the usual reports, we go several steps further and provide project monitoring tools to oversee the project. Key metrics are displayed in an intuitive fashion to keep everyone informed about their part of the project. High technical capacity users are free to extend the functionality of the monitoring tool using modern web-based technologies.

What other benefits do VaxTrac’s cloud-based tools have? Is the system integrated with modern best-practices, such as SMS reminders?

Housing our analytic tools in the cloud has a host of other benefits. Our system has been extended to perform many non-local functions from a central unit. Our latest feature is the ability to send scheduled reminders to community health volunteers regarding upcoming appointments over SMS. On a user selected interval, our servers send volunteers a list of children who need to be seen at clinics in the coming days. The volunteer can then take steps to ensure that the parents are apprised of the situation and that child can remain current with the immunization schedule.



Is VaxTrac’s system interoperable with other technologies?

Yes, VaxTrac makes it simple for immunization data to be shared through a country’s information systems. Creating isolated or siloed system is often counter productive. Appropriate data needs to be exportable to related HMIS applications.

How does VaxTrac work with the Motech Suite?

Our primary interoperability layer is the Motech Suite, a collection of server based tools that can receive data, transform it into a variety of formats, and send it along on a schedule to other systems. Additionally, Motech has connections to SMS and IVR platforms, allowing you to choose the most appropriate messaging options for your project. This structure enables us to create plugins to intelligently share data with the appropriate systems.

How does VaxTrac work with DHIS2?

Building new reporting systems puts the burden on us to help partners build capacity to user and understand the data. To lessen that responsibility, we’ve tried to leverage HMIS systems already in use, and share our data with them. In countries where we work, the prohibitive favorite is DHIS2. Using Motech as our interoperability layer, we can show immunization data captured by our system alongside existing data countries are capturing on their own. We can then use DHIS2 to view the reports in a familiar format which is already well supported. This inevitably leads to questions about data latency and quality, which are conversations that we relish. We hope to show that countries can take small steps to digitize data collection in parts of the health system without disrupting everything all at once.