March 2, 2015 Job Announcement: Administrative Coordinator

Location: VaxTrac, 641 S St NW, Washington DC 20001

Job type: Full-time

 

Job Description:  The position reports to the Executive Director but will be an integral member of a small but ambitious team with plenty of opportunity to participate in various aspects of an exciting start-up nonprofit.

 

Primary roles and responsibilities:

 

Finance and accounting

  • Oversee all aspects of the financial management system (QuickBooks Online), including expense classification, check writing, and report generation.

  • Assist with budget management for multiple ongoing international projects.

  • Manage international wire transfers of project funds.

  • Maintain relationships with financial institutions and support function providers (payroll, health care, retirement).

 

Human resources

  • Maintain and update as necessary all relevant employment paperwork for employees in multiple states, collaborating with online HR portal

  • Assist with developing HR policies and supervising international hiring processes, assuring that the organization is abiding by all local laws and regulations.

  • Facilitate onboarding of new hires and contracted short-term employees.

  • Serve as employees’ primary point of contact for all human resources issues.

 

Administration

  • Maintain the organization’s nonprofit status by filing all annual fees and paperwork.

  • Manage all aspects of the DC office, including relationships with vendors, sorting and sending mail, and other tasks as needed.

  • Assist with scheduling meetings and maintaining communication with the Board of Directors and following up on tasks related to Board decisions.

 

Other

  • Lead marketing and communications including press releases and social media

  • Coordinate ongoing grant management and reporting obligations

  • Support business development and program management activities

Skills and Requirements:

  • Bachelor’s Degree (business administration/nonprofit management preferred).

  • 2+ years of experience in an office manager, administrative assistant, executive assistant, or equivalent position, preferably in a nonprofit environment.

  • Quickbooks experience and some knowledge of basic accounting principles.

  • Ability to manage multiple projects on parallel and competing deadlines.

 

Bonus points:

  • Some marketing/communication experience.

  • An interest in international development work, global health, health technology.

  • Experience working in nonprofit administration, familiarity with nonprofit tax structure.

  • Proficiency in French or language other than English.

VaxTrac is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

To apply for this position, please email your updated resume and cover letter as attachments to careers@vaxtrac.com. Selected candidates will be contacted for an initial interview.  Thank you for your interest!

February 25, 2015 Job Announcement: Field Associate

Location: Benin

Job type: Full-time

 

Position Overview

VaxTrac is a US-based nonprofit that employs technology to improve healthcare delivery in developing countries. Reporting to the Program Manager (US) while working closely with the Africa Regional Manager (Benin), the Field Associate is primarily responsible for overseeing all monitoring, research and evaluation activities in Benin.

 

The Field Associate will start with one week of onboarding in Washington, DC before completing a period of 12 months in Benin, at which point they will rotate back to the US as a Program Associate. Salary for the time in Benin is commensurate with that of our local team. Upon rotating back to the US, salary will be adjusted accordingly with an increased scope of responsibility. We are looking for early career candidates and can offer a flexible working arrangement and a high degree of autonomy.

 

Job Duties

  • Work with evaluation team to lead in-country research and evaluation efforts

    • Implement various project monitoring tools

    • Conduct research initiatives in support of our work, including aspects of study design, data collection, analysis and reporting

  • Work with US and country office program team to monitor project reporting mechanisms and ensure all project activities are operating effectively, troubleshooting any issues or concerns that may arise

  • Support internal and external communication initiatives in both French and English, such as writing project success stories and press releases, generating social media and other web based content, and contributing to reports for partners and funders

 

Skills and qualifications

  • Extensive experience in developing countries, either through Peace Corps, work or traveling

  • Proven history of taking initiative and making effective use of autonomy

  • Excellent communication abilities, with a particular focus on communicating across cultures

  • Proficiency in French and English

 

Bonus Points

  • Prior experience with, or exposure to, research methods and M&E concepts

  • Knowledge of West African region and relevant local language skills

 

Applicants must be authorized to work lawfully in the United States. We will not sponsor applicants for US work visas.

 

VaxTrac is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

To apply for this position, please email your updated resume and cover letter as attachments to careers@vaxtrac.com with “Field Associate” as the subject of the message. Selected candidates will be contacted for an initial interview.  Thank you for your interest!

February 12, 2015 Job Announcement: Monitoring and Evaluation Director

Location: Washington DC

Job type: Full-time

 

Position Overview

VaxTrac is a US-based nonprofit that employs technology to improve healthcare delivery in developing countries. Reporting to the Executive Director, the Monitoring and Evaluation Director will be responsible for designing and leading the organization’s strategy and execution of measuring the impact of our work across multiple countries. In addition, this person will conduct research and translate findings to improve the quality of our technology and our programming, as well as work with leading research institutions around the world to communicate the organization’s impact to partners. Job will require travel up to 25% of the time, the majority of which will be international.

 

Responsibilities

Impact assessment

  • Responsible for management of all aspects related to the evaluation of our projects, including conception, design, implementation, analysis and reporting; dimensions of impact may include health outcomes, cost effectiveness and health worker efficiency
  • Orchestrate in-country data collection through coordination with national staff and external partners
  • Design monitoring tools for in country staff and work with program team to implement ongoing supervision methods to collect data on system performance

Performance improvement

  • Work with program team to use primarily qualitative methods (and quantitative to a lesser degree) to elicit user response/feedback and to formulate tangible recommendations to the technical team for ongoing improvements
  • Design monitoring tools for in country staff and work with program team to implement ongoing supervision methods to collect data on system performance
  • Translate findings and results into strategic initiatives and present internally for discussion
  • Maintain a database of current literature and research relevant to our work to identify best practices and innovative approaches and serve as a knowledge management resource to program, technical, and support teams

External communication

  • Disseminate findings and recommendations to a wide audience of stakeholders including funders, Ministries of Health, international agencies and the broader mHealth community
  • Define the organization’s place in the international technology for health ecosystem, building linkages with other organizations and partners
  • Lead thought leadership efforts, including publishing white papers and academic-level reports

 

Skills and Qualifications

  • 5+ years of experience designing and implementing M&E programs, conducting research, or related evaluation/analysis activities
  • Advanced degree in relevant field (e.g. public health, international development, information technology) with training and experience in quantitative data analysis, empirical research, and evaluation methodologies
  • Technical knowledge of evaluating system-level health interventions
  • Extensive experience living or working in developing countries
  • Must be comfortable working in a less than traditional work environment, collaborating with multiple teams, and coordinating with a multi-cultural staff
  • Exceptional English communication skills

 

Bonus Points:

  • Experience with technology-driven interventions
  • Proficiency in another language (French preferred)
  • Passion for travel, innovation, and doing better

 

Applicants must be authorized to work lawfully in the United States. We will not sponsor applicants for work visas.

 

VaxTrac is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

To apply for this position, please email your updated resume, cover letter, and technical writing sample as attachments to careers@vaxtrac.com with “Monitoring and Evaluation Director” as the subject of the message. Selected candidates will be contacted for an initial interview.  Thank you for your interest!

January 30, 2015 Welcome to the VaxTrac Team Katie Landis

VaxTrac Program Associate-Nepal, Katie Landis

VaxTrac Program Associate-Nepal, Katie Landis

 

Hello everyone! My name is Katie Landis and I will be working as a Program Associate this semester for VaxTrac’s Vial-to-Child project in Nepal. Originally from Corvallis, Oregon, I graduated from the University of Oregon (Go Ducks!) in 2013 with majors in psychology and international studies and a minor in Chinese.

Many of my undergraduate experiences shaped my interest in public health. Through my work with University of Oregon Peer Health Education and SCREEN, an Oregon breast and cervical cancer-screening project, I learned more about healthcare systems and preventing disease. Then in summer 2011, I studied abroad in Kunming, China where I learned about traditional medicine and community health. The experience helped me to realize the importance of understanding culture in public health interventions. The trip definitely made an impact on me, because after graduation I moved back to Kunming for one year on a government scholarship. I spent the year improving my Mandarin skills, teaching English, and building up my spicy food tolerance. I hope to continue developing my language skills and to one day contribute to public health research in China. Luckily, it’s easy to become addicted to Chinese TV shows, or “language practice”!

 

Katie Landis

Katie Landis

 

I am currently a graduate student at Emory University pursuing my MSPH in Health Services Research and Health Policy. I enjoy my program’s focus on learning to critically evaluate and produce strong research. I’m excited to apply these skills to the Nepal Vial-to-Child project. As a Program Associate, I will be conducting extensive literature reviews on mHealth topics in order to gain a more comprehensive understanding of current research. Next, I will work with Mark and Lauren to draft the Nepal evaluation research proposal for UNICEF for Phase 1 of the pilot. I will also have the opportunity to review relevant evaluation tools and data gathering techniques from the Benin projects, and help revise the key core tools to be piloted in Nepal later this year.

I look forward to collaborating with VaxTrac’s staff and partners, as well as learning about the research process from a global health perspective. It’s going to be a great semester!

December 11, 2014 A Success Story: Tchonvi Health Clinic in Benin

By: Jessi Hanson, M&E Manager during her December 2014 baseline implementation in Benin

Tchonvi Health Clinic sits off a dusty road in the region known as Seme Kpodji, in Porto Novo, Benin.  It first opened in 1985.  The clinic services anywhere from 5 to 50 child patients a day.  Of the 6 health workers in the clinic, most have been at the center for a few years.  The health workers say their clinic has a few more amenities than some of its sister clinics in the region.  The electricity is on most days for a couple of hours.  They can sometimes turn the television on to provide entertainment to the mothers of the children coming for vaccines that morning.  Generally, the power is on long enough to provide the facility refrigerators just enough time to bring the cooling temperature for the vaccines inside to an acceptable level.  On days where there is not enough power, the refrigerators’ cooling dies out, and the ice inside turns to a pool of water.  This puts the vaccine vials inside at risk of spoiling. But the health workers monitor the refrigerators each day to make sure this doesn’t happen.  When the power is out too long, the staff will put ice packets inside to keep the vials cool.

On average, the health workers spend about 2-4 hours of their normal work day filling out vaccination records on paper to keep accurate track of the vaccines they distribute to children.  The task is not light.  There are multiple registries and lots of counting by hand.  It can be a tedious process and errors can often be made.  It adds to the number of difficulties like power that the clinic faces.

Eight months ago, Tchonvi joined other clinics in Seme Kpodji that are a part of the VaxTrac project.  The health workers underwent a multi-day orientation on the VaxTrac system.  The VaxTrac system contains the vaccination history records of child patients in clinics like Tchonvi.  After the training, the Tchonvi health workers received weekly support visits by VaxTrac area staff, a technician who monitors the VaxTrac laptop and provides any repairs that are necessary, as well as a field supervisor who monitors and mentors the trained health workers to employ the system in their clinic.

“The VaxTrac team is a great support [to us],” remarks one of the nurses. “We enjoy having VaxTrac as a part of our clinic services.”

As a part of providing onsite support, the field supervisors check for a list of actions that the health workers should be doing.  For example this week on a support visit, the field supervisor, Landry, checks the total number of reported vaccines used in a week recorded inside the VaxTrac system against the total number recorded on the paper records sent to the District Health Office.  Tchonvi is doing well.  The totals in both the system and the DHO paper records are an almost exact match.  When the supervisor of the clinic hears this from the field supervisor, he congratulates his staff for doing an accurate job.

Landry Field Supervisor

Landry, a VaxTrac field supervisor, checks the quality of data entry in the VaxTrac system against records reported to the District Health Office

 

Even though it is still a recently new addition to the VaxTrac project, Tchonvi and its staff are one of the best performing clinics in the area.  The staff team works hard to apply what they learned in training, and they continue to improve each month.  Despite the difficult conditions in which its health workers work, Tchonvi strives to provide the best vaccination services that it can to its child patients in this remote region of Benin.

Tchonvi clinic staff

Landry with the Tchonvi clinic staff in December

 

 

Home | Our Mission | About Us | Get Involved! | Contact Us | Blog

© 2010 VaxTrac. All rights reserved.